This agreement contains the entire understanding between Creative Video & Photo Concepts Inc dba Beach Glass Weddings and the CLIENT. It supersedes all prior and simultaneous agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all the parties. If the parties want to waive one provision of this agreement that does not mean that any other provision is also waived. The party against whom a waiver is sought to be effective must have signed a waiver in writing.
RESERVATION: A signed contract and reservation fee are required to reserve the specified coverage.
PRE-EVENT CONSULTATION: The parties agree to a pre-event consultation, by phone, email or in person two to three weeks before the event date in order to finalize the actual event times, locations, and CLIENT'S request list (in writing). The bride and or groom agree to set aside at least 30 - min of time that ends 1/2 an hour before the ceremony commencement of the wedding and a 30-minute time frame afterward for photographs that cannot be obtained during the wedding. If the bride's or groom's late arrival prevents a full hour from occurring the photographer shall not be held liable for failure to take desired photographs.
COOPERATION: The parties agree to cheerful cooperation and communication for the best possible result within the definition of this assignment. Creative Video & Photo Concepts Inc. recommends that CLIENT designate an "event guide" to point out important individuals for informal or candid photographs to the photographer during the wedding that they wish to have photographed. The photographer will not be held accountable for not photographing desired people if there is no one to assist in identifying people or gathering people for photographs. Creative Video & Photo Concepts Inc. is not responsible if key individuals fail to appear or cooperate during photography sessions or for missed images due to details not revealed to Creative Video & Photo Concepts Inc..
SHOOTING TIME / ADDITIONS: The photography schedule and selected methodology are designed to accomplish the goals and wishes of the CLIENT in a manner enjoyed by all parties. CLIENT and Creative Video & Photo Concepts Inc. agree that cheerful cooperation and punctuality are therefore essential to that purpose. Shooting commences at the scheduled start time.
HOUSE RULES: The photographer is limited by the guidelines of the ceremony official or reception site management. CLIENT agrees to accept the technical results of their imposition on the photographer. Negotiation with the officials for moderation of guidelines is CLIENT's responsibility; Creative Video & Photo Concepts Inc. will offer technical recommendations only.
Images and COPYRIGHTS: Until final payment for services rendered is made, the photographs produced by VIP-Concepts are protected by Federal Copyright Law (all rights reserved) and may not be reproduced in any manner without Creative Video & Photo Concepts Inc. explicitly written permission. Upon final payment by the CLIENT, limited copyright ownership of the resulting images will be transferred to the CLIENT under the following conditions:
The prints are the property of CLIENT for personal use and for the purposes of the reproduction and giving of photographs to friends and relatives.
The Client must obtain written permission from and compensate Creative Video & Photo Concepts Inc. prior to the CLIENT or its friends and relatives publishing or selling the photographs for profit.
EXHIBITION: Requests for specific images to be used by VIP-Concepts may be requested at a future time. CLIENT grants Creative Video & Photo Concepts Inc. permission to display selected images resulting from this assignment as an example of Creative Video & Photo Concepts Inc. work and for entrance into photographic competitions and release all claims to profits that may arise from use of images.
MODEL RELEASE. The CLIENT hereby grants to Creative Video & Photo Concepts Inc. and its legal representatives and assigns, the irrevocable and unrestricted right to use and publish photographs of the CLIENT or in which the CLIENT may be included, for editorial, trade, advertising and any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same. The CLIENT hereby releases Creative Video & Photo Concepts Inc. and its legal representatives and assigns from all claims and liability relating to said photographs.
LIMIT OF LIABILITY: In the unlikely event that the photographer is injured or becomes too ill to photograph the event, Creative Video & Photo Concepts Inc. will make every effort to secure a replacement photographer. If the situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the event package. Creative Video & Photo Concepts Inc. takes the utmost care with respect to exposure, transportation, and processing the photographs. However, in the unlikely event that images have been lost, stolen, or destroyed for reasons within or beyond VIP-Concepts 's control, Creative Video & Photo Concepts Inc. Photography liability is limited to the return of all payments received for the event package. The limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost based on the percentage of total number of originals.
SECURITY DEPOSITS: In the event of cancellation, the security deposit paid is non-refundable. It shall be liquidated damages to Creative Video & Photo Concepts Inc. in the event of a breach of contract by CLIENT. The CLIENT shall also be responsible for payment for any Creative Video & Photo Concepts Inc. materials charges incurred up to time of cancellation.
COMPLETION SCHEDULE: Uploading to our secure server takes approximately 3 business days.
WEDDING COORDINATION: Creative Video and Photo Concepts Inc. DBA Beach Glass Weddings schedules the outside services specified in the reservation. Creative Video and Photo Concepts follows up with each vendor 3 days prior to the wedding by phone and by email. Creative Video & Photo Concepts Inc. is not responsible if a vendor does not deliver the specified service. The vendor is responsible.
PAYMENT SCHEDULE: 50% due at time of signing of agreement. Balance payable in full 5 business days prior to wedding.
The client is solely responsible for securing permission from the site owner/operator for use of the production site as well as authority for Creative Video & Photo Concepts Inc. DBA Beach Glass Weddings to set up all necessary production equipment, unless Creative Video & Photo Concepts Inc. is contracted to do the wedding planning. It is understood that the quality of the production is dependent upon adequate lighting, camera/microphone positions and other conditions not under the control of Creative Video & Photo Concepts Inc.
Creative Video & Photo Concepts Inc. is not responsible for poor audio if the groom does not agree to wear a lav. microphone, dark or grainy video resulting from inadequate lighting or the refusal of the client to allow camera-top lighting at the reception, or electrical or mechanical malfunctions on location that are beyond our control.
The agreement of the service to perform is subject to proven detention by sudden illness, accidents, acts of God, or any other legitimate condition beyond the control of Creative Video & Photo Concepts Inc. Every reasonable attempt will be made to secure a backup videographer in such an unlikely event.
Creative Video & Photo Concepts Inc. will establish an arrival time for the wedding date with the client prior to that date and remain on duty for the number of hours included in the package. Coverage hours included in the package are for the wedding date only and must be consecutive. This block of time includes set-up and tear-down of equipment, transportation between venues and meal breaks, unless standby time and travel time is agreed on prior.
I Creative Video & Photo Concepts Inc. reserves the right to discontinue videotaping in any situation (ex: rain, extreme temperatures, humidity, hazardous locations) that could put the safety of the videographer or equipment at risk.
The aesthetic quality of this video mix may vary depending upon the logistics of the wedding site and the permitted camera placement.
Because Creative Video & Photo Concepts Inc. is generally on the same schedule as the bride and groom, the client agrees to provide Creative Video & Photo Concepts Inc. with a reasonable meal during the time that the bride and groom are served at the reception. If this meal is provided out of view of the reception activities, Creative Video & Photo Concepts Inc. cannot guarantee that any events occurring during the videographer’s absence will be captured.
Any expenses incurred by Creative Video & Photo Concepts Inc. not pertaining directly to the production of the video (ex: out-of-town accommodations, tux rental, parking, shipping, etc.) will be added to the client’s balance.
The completed video will be considered a finished product, and any additional requested revisions will be added to the client’s balance at the prorated rate of $75 per hour.
Creative Video & Photo Concepts Inc. offers two rounds of corrections. Corrections are mistakes such as spelling or cutting out the wrong speech. The second round of corrections are corrections of the first round of corrections if they weren’t communicated clearly.
The original footage remain the property of Creative Video & Photo Concepts Inc.. The client gives Creative Video & Photo Concepts Inc. permission to use footage from the original tapes to market Creative Video & Photo Concepts Inc. wedding videography services.
Any special requests overriding the terms and conditions of this contract must be specified in the Wedding Production Worksheet during the final consultation prior to the wedding date.
Creative Video & Photo Concepts Inc. does not accept client footage.
Client agrees to preview Creative Video & Photo Concepts Inc. work to ensure they accept style and vision of Creative Video & Photo Concepts Inc.